Secure and Monitor Your Google Workspace

“The Scope and Level of Protection should be specific and appropriate to the asset of risk.”

— Byte Moth Security Principle 1

If you don’t already have a Google Docs and Google Workspace, you’re missing out on a powerful tool that can help you systemize and protect your online business. Google Workspace is a low-cost package of compelling products that enables you to create, edit, store, and share files with your entire team, no matter where they are located.  But setting up Google Workspace for a small business is only one part of the needed small business cyber security solution. 

Why Use Google Workspace?

Google Workspace simplifies collaboration and information sharing that is vital to any small business.  Using Google Docs can completely eliminate the lag time that exists when you email documents to other employees. Files are easily shared making conversations among members extremely efficient.

But ease doesn’t mean secure and ease doesn’t protect your business in case of an emergency.

Protection at Your Fingertips

Protecting Google Workspace is crucial for small businesses to ensure data security, privacy, and the security of your business. Remember cyber security is for everyone and it doesn’t matter the size of your business, you must protect and secure your information.  But you don’t need to spend millions on security monitoring or add another program to your toolset in order to secure Google Workspace. 

Focus on the following to start securing your small business (or sign up for a jump start and Byte Moth can do it for you). 

1. Use Strong Passwords 

2. Don’t share passwords (with other humans, systems, or across applications)

3. Monitor Passwords for Publication in Data Breaches

4. Enable Two-Factor Authentication (2FA)

5. Control access to your primary files.  Sharing files and materials through Google is a very easy method to distribute your lead magnets and other documents but keep your primary files and published files separate.  

6. Know who has access to your primary files. No longer working with a specific VA?  Make sure they don’t have access to your files anymore

7. Know what apps have access to your Google Workspace.  Review the approved applications on a quarterly basis to make sure you’re still using the application.

8. Review and configure privacy settings within Google Workspace.

9. Leverage Google’s built-in security feature, Security Health, to get personalized security recommendations.  Review and implement these recommendations at least quarterly.

10. Implement backup and recovery for all your information.  Use a backup service that automatically backs up all your data, email, and information and stores it in a different location outside of the Google Workspace environment.

Take Action Today

Want a partner who can set up, manage, and secure Google Workspace for you?  With a Byte Moth Jump Start you can have a secure Google Workspace and automatic reminders when you need to review your cyber security plan.

Sign up and Jump Start Your Small Business Cyber Security Plan today.